QuickBooks allows you to create various item lists and reports that allows you to create approximate budget for budgets. However, there are several limits for creating limits in the QuickBooks Desktop. In this article, we will be discussing about what is the maximum number of list entries in the QuickBooks Desktop.
We have provided the limits of list entries for all the versions of QuickBooks Desktop. It can be very helpful for you because it allows you to manage your business with more efficiency and accuracy. However, if you have any doubt related to the list entries in QuickBooks Desktop or you are facing any issues while creating or managing list, contact us at our toll-free QuickBooks Customer Service Phone Number +1800-366-1468.
Important: QuickBooks Pro and Premier version users don’t have much options to add list entries, so if you want to add more list entries, you will have to upgrade your subscription to QuickBooks Enterprise. To upgrade your QuickBooks Desktop subscription, you can contact us at QuickBooks Enterprise Support Phone Number +1800-366-1468.
List limits for QuickBooks Desktop for Windows
| List name | Max number of entries (Pro, Premier) | Max number of entries (Enterprise) |
| Chart of Accounts | 10,000 | 100,000 |
| Total names: Employees Customers, Vendors, and Other Names combined | 14 500 (individual limits of each list is 10 500 | >100,000 |
| Items, including inventory items (group items can contain only 20 individual items) | 14,500 | >100,000 |
| Items in an inventory assembly or sub-assembly | 100 | 500 |
| Job types | 10,000 | 10,000 |
| Vendor types | 10,000 | 100,000 |
| Customer types | 10,000 | 100,000 |
| Payroll items | 10,000 | 10,000 |
| Price Levels | 100 | 750 |
| Classes | 10,000 | 100,000 |
| Terms for receivables and payables | 10,000 | 29,000 |
| Payment methods | 10,000 | 10,000 |
| Shipping methods | 10,000 | 10,000 |
| Customer messages | 10,000 | 100,000 |
| Ship To addresses | 10,000 | 10,000 |
| Memorized reports | 10,000 | 29,000 |
| Memorized transactions | 10,000 | 50,000 |
| To Do notes | 10,000 | 100,000 |
| Sales Reps | 10,000 | 10,000 |
| Sales Tax Codes | 10,000 | 10,000 |
| Group Items & Sales Tax Group Items | 50 | 50 |
| Advanced Inventory Sites | N/A | 1,000,000 |
| Advanced Pricing Price Rules | N/A | 100,000 |
| Contacts | No limit | No limit |
| Custom Fields | 20 | 45 |
| Item custom field | 5 | 15 |
| Customers/Vendors/Employees custom fields | 15 | 30 |
QuickBooks Enterprise version 14.0 and the newer version provides you the option to insert up-to a million names and items. But, due to the excessive file size, you may face some performance issues in your QuickBooks .
You can know more about the size of your company file by pressing F2 key or CTRL + 1 keys to verify the List Information section or the File Size from the File Information section.
The table provides the sums that are a combination of allowable custom fields for customers, vendors, and employees:
- Pro/Premier: In these versions, there are 15 custom fields and you can’t have more than 7 fields per category.
- Enterprise Solutions: In this version, there are 30 custom fields and you can’t have more than 12 fields per category.
List Limit For QuickBooks Desktop For MAC
You can go through the following table to know about the maximum number of entries for particle lists.
Some of the items mentioned the were not available in the earlier versions of QuickBooks Desktop for Mac.
| List name | Max number of entries |
| Chart of Accounts | 10,000 |
| Items, including inventory items (Group items can only contain 20 individual items) | 14,500 |
| Job Types | 10,000 |
| Vendor Types | 10,000 |
| Customer Types | 10,000 |
| Purchase Orders | 10,000 |
| Classes | 10,000 |
| A/R Terms and A/P Terms added together | 10,000 |
| Payment methods | 10,000 |
| Shipping methods | 10,000 |
| Customer messages | 10,000 |
| Memorized reports | 14,500 |
| Memorized transactions | 14,500 |
| To Do List | 10,000 |
| Names added together (Employees, Customers, Vendors, and Other Names) | 14,500 |
Names added together: All the mentioned lists can contain up to 10,000 names and list but they can’t exceed 14,500.
Practical Limitations
QuickBooks accounting is specially designed for the businesses that have below 50 employees and revenue is less than 2 million USD. With QuickBooks, you get tools and features that allows you to manage around of detailed transactions in a single QuickBooks Company File. Doing this allows you to run comparative reports and prior year expense information.
Growth of QuickBooks company file size is based on the nature of the industry and your business. There are various factors due to which the size of your company file size and some of them are as follow:
- Number of transactions in QuickBooks company file.
- Number of information entered in the transactions.
- Number of links added per transaction.
In case, you are going through some performance issues with your QuickBooks Desktop due to the excessing number of names or items, you can use the condense data utility to resolve the issue. Before you perform the Condense Data Utility process to resolve the issue, you need to have complete information about this utility. If you are not sure about resolving the issue manually, contact us at our toll-free QuickBooks Support Phone Number +1800-366-1468, and you will be directly connected with one of our ProAdvisor who will provide you the best technical support for QuickBooks.